ExTools - Free Microsoft Excel add in ExTools - Free Microsoft Excel add in
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Extools - Free Microsoft Excel add in download - Free Excel spreadsheet editing tools

Below is a list of tools and utilities, built with Excel macros (Excel VBA), available in Extools and Extools RX free add-in software for Microsoft Excel (Excel 97, 2000, 2002, 2003). You can even treat this page as a tutorial for Extools and Extools RX Excel add-in.

You will find the tools provided by Extools and Extools RX free Excel spreadsheet add-in software useful for project management, scheduling, budget, accounting - well, just about any simple or complicated spreadsheet task can benefit from the features.

If you use Extools or Extools RX, and you have a website/blog, please mention or link to this site. Thanks

 
1. Introduction
2. Favorite Files
3. Favorite Text Clips
4. Delete Empty Cells in Columns
5. Transpose
6. Reverse Order
7. Check for Duplicates
8. Multiple Selection Copy
9. Save Selection as File
10. Save Selection as HTML
11. Save Selection as Picture
12. View
13. Compare Worksheets
14. Create Worksheet Map
15. Sort Sheets
16. Delete Empty Sheets
17. Hide Blank Rows/Columns at End of Sheet
18. Unhide all Hidden Rows/Columns
19. Unhide all Hidden Sheets
20. Remove Hyperlinks on Worksheet
21. Reset Last Cell
22. Save and Backup
23. Close all Saved Workbooks
24. Close and Delete Current Workbook
25. Close all Workbooks Without Saving
26. List all Fonts
27. Clear Recently Used Files List
28. Conditional Select Cells by Value
29. Conditional Select Cells by Format
30. Conditional Select Rows by Value
31. Select Cell with Max Value
32. Select Cell with Min Value
33. Select Last Cell
34. Select Cells with Error
35. Select Used Area
36. Select to Right
37. Select to Bottom
38. Select all Sheets
39. Select all Empty Sheets
40. Text - Case
41. Text - Insert
42. Text - Trim
43. Text - Remove
44. Text - Combine
45. Copy Cell Formula as is
46. Convert Formula to Constant Value
47. Convert Between Absolute and Relative Reference
48. Perform Math Calculation on Selection
49. Unit Converter
50. Round Numbers
51. Convert Percents to Numbers
52. Convert Numbers to Ordinals
53. Convert Numbers to Text
54. Convert Between Roman and Arabic Numbers
55. Insert Random Numbers to Selection
56. Set Subscript/Superscript
57. Word Wrap On/Off
58. Center Vertically
59. Print Multiple Sheets
60. Set File Path as Header/Footer
61. Number of Days Between Two Dates
62. Add Days to a Date
63. Calculator
64. Character Map
65. Delete Empty Rows
66. Google Search
67. List All Filenames in Selected Folder

Note: This list may not be complete as new tools may have been included in newer versions of ExTools


 

 
 
1. Introduction

ExTools is a free add-in software program for Microsoft Excel (Windows). It is designed to make your work with Excel more productive as it provides many features that make spreadsheet editing much easier.

Features:

. Many tools and utilites that add power to Excel. They can be accessed from the ExTools menu and also the worksheet pop-up menu.

· “Undo” function is provided for many of the tools. (This feature is NOT available for any other FREE Excel add-in programs)

· Extools is made up of many tools. No unnecessary tools are loaded during Excel startup, therefore speeding the startup process. During working, Extools will automatically manage its own memory usage. You do not need to manually unload any tools, it will be handled transparently in the background.

Compatibility:
Extools is designed for Excel 97, 2000, 2002, 2003 and 2007.
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2. Favorite Files

This tool lets you store shortcuts to your favorite files. Once a file is added to this folder, you will be able to open it just by double clicking the file inside the list box.

Add Files to the Favorite Files Folder
1. On the ExTools menu, click 'Favorite Files'.
2. To add a file, click the 'Add' button, and then browse for your favorite file from the 'Select File To Add' dialog box.

Remove Files From the Favorite Files Folder
1. On the ExTools menu, click 'Favorite Files'.
2. To remove a file, click the 'Remove' button. A message box will pop up to ask for confirmation, click the 'Yes' button to remove the file.

Note:
Only the shortcut in the Favorite Files folder will be removed. Your original file will not be deleted.
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3. Favorite Text Clips

This tool lets you store text clips for later use. Use it to save frequently used phrases, and you will be able to insert it to a selected cell by double clicking the clip item in the Favorite Text Clips’ list box.

Add Text Clips
1. On the ExTools menu, click 'Favorite Text Clips'.
2. Click the 'Add button'.

Edit Text Clips
1. On the ExTools menu, click 'Favorite Text Clips'.
2. Select the text clip you want to edit and click the 'Edit' button.

Remove Text Clips
1. On the ExTools menu, click 'Favorite Text Clips'.
2. Select the text clip and click the 'Remove' button. A message box will pop up to ask for confirmation, click the 'Yes' button to remove the clip.
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4. Delete Empty Cells in Columns

This tool will help you to delete empty cells within selected columns. Non empty cells will be shifted up to fill in the space.

To delete empty cells :
1. Select a range. Then, on the 'ExTools -> Range' menu, click 'Delete Empty Cells In Columns'.
2. In the Delete Empty Cells dialog box, click 'Ok'.
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5. Transpose

Use this tool to convert a vertical range to horizontal and vice versa.

To transpose a range :
1. Select range. Then, on the 'ExTools -> Range' menu, click 'Transpose'.
2. Select the location (first cell) for the destination of the transposed range and click 'Ok'.
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6. Reverse Order

Reverses the order of cells for selected column or row. Example : 1 2 3 4 5  -->  5 4 3 2 1

To reverse a range :
1. Select a range, consisting only a single row or column. Then, on the 'ExTools -> Range' menu, click 'Reverse Order (Flip Cells)'.
2. Click 'Ok'.

Note :
You cannot reverse a range containing more than 20,000 cells. Therefore, ExTools will warn you if you select an entire column or any range exceeding the max number of permitted cells.
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7. Check for Duplicates

This tool looks for all duplicate entries in the range you select. Duplicate entries can be highlighted or deleted.

To check for duplicates :
1. On the 'ExTools -> Range' menu, click 'Check For Duplicates'.
2. Select the range you want to check. Select 'Highlight' or 'Delete'.
3. Click 'Apply'.
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8. Multiple Selection Copy

Excel allows only a single range to be copied. To copy multiple ranges follow the steps below:
1. Select the ranges you want to copy.
2. On the 'ExTools -> Range' menu, click 'Multiple Selection Copy'.
3. Select the destination for pasting the ranges. Click 'Ok'.
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9. Save Selection as File

You can save a selection to a Excel, Comma delimited (CSV) or Text file with this tool.

To save selection to a file :
1. On the 'ExTools -> Range menu', click 'Save Selection As File'.
2. Select the range you want to save.
3. Select the file type you want to save to. (Excel, Comma delimited or Text)
4. Click 'Location' to specify a filename and select the location to save to.
5. Click 'Save' in the Save Range As dialog box.
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10. Save Selection as HTML

You can save a selection to a HTML table with this tool. HTML tags for a table representing your selection will be generated and saved to a HTML file you specify. You can then open/view the source of this file and copy to your HTML project for further modification.

To save selection to HTML file :
1. On the 'ExTools -> Range' menu, click 'Save Selection As HTML'.
2. Select the range you want to save.
3. Select or deselect the available Auto Detect options as needed.
4. Click 'Location' to specify a filename and select the location to save to.
5. Click 'Save' in the Save Range As dialog box.
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11. Save Selection as Picture

You can save a selection as GIF, JPEG or PNG file format with this tool. The graphics conversion filters are provided by Microsoft Office. If in any case, you can’t save to the above picture formats, you may have to re-install Office.

To save a selection to picture file :
1. On the 'ExTools -> Range' menu, click 'Save Selection As Picture'.
2. Select the range you want to save.
3. Specify the file format, name and location in the Save As dialog box. Click 'Save'.
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12. View

Interactively change the view settings for your worksheet with this tool. To access this tool, on the ExTools -> Worksheet menu, click View.

From the View dialog box, select/deselect the check boxes to toggle the corresponding settings. Changes will be made as soon as any check box is clicked so that you can see the result.

If you do not want the changes to take place, just click the Reset button to restore the default settings.
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13. Compare Worksheets

Use this to find the differences between two worksheets from any open workbooks. A new report workbook will be generated to list the differences, and you can also choose to highlight the differences on the original sheets too.

To compare two worksheets for any differences :
1. On the 'ExTools -> Worksheet' menu, click 'Compare Worksheets'.
2. From the list of worksheets, select two to compare. If you want the differences to be highlighted, check the Highlight Differences box.
3. Click 'Ok'.
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14. Create Worksheet Map

Use this to create a map that will show the content type of each cell of the active worksheet. This map is a worksheet (new workbook) that summarizes the data type of the cells in the active worksheet.

To create a worksheet map :
1. Activate/Select the worksheet.
2. If you want to create a map of only a certain range, select the range now.
3. On the 'ExTools -> Worksheet' menu, click 'Create Worksheet Map'.
4. From the dialog box, select the mapping source (Range or whole Worksheet).
5. Click 'Ok'.
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15. Sort Sheets

Use this to sort the worksheets in the active workbook in ascending order.

To sort worksheets :
1. Activate/Select the workbook.
2. On the 'ExTools -> Worksheet' menu, click 'Sort Sheets'.
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16. Delete Empty Sheets

Sometimes you may receive files containing many empty worksheets. Use this tool to delete all empty worksheets with a single click.

To delete empty worksheets :
1. Activate the workbook.
2. On the 'ExTools -> Worksheet' menu, click 'Delete Empty Sheets'.

Note:
Extools will check for contents in all cells and also the presence of other objects (Shapes, Chart Objects, OLE Objects) before deciding whether a worksheet is empty or used.
Worksheets with no cell contents but contain objects will not be deleted.
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17. Hide Blank Rows/Columns at End of Sheet

Use this tool to set the scrollable area of a worksheet. You may use it to hide all the rows below and all columns to the right of the used area.
The scrollable (visible) area will always start from the top-left cell (A1),

To set scrollable(visible) area :
1. On the 'ExTools -> Worksheet' menu, click 'Hide Blank Rows/Columns At End of Sheet'.
2. Select the end cell for the scrollable(visible) range. You just need to select a single cell.
3. Click 'Ok'.

Note:
If you want to restore the worksheet to its original condition, on the 'ExTools -> Worksheet' menu, click 'Unhide All Hidden Rows/Columns'.
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18. Unhide All Hidden Rows/Columns

All hidden rows and columns of the avtive worksheet will be unhidden in a single click with this tool.
 
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19. Unhide All Hidden Sheets

All hidden sheets of the active worksheet will be unhidden in a single click with this tool.
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20. Remove Hyperlinks on Worksheet

Use this tool to remove all hyperlinks on the active worksheet. The original text will remain, only links will be removed.

To remove all hyperlinks:
1. Go to the 'ExTools -> Worksheet' menu, click 'Remove Hyperlinks on Worksheet'.
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21. Reset Last Cell

If you delete the contents at the end (last cell) of your worksheet, Excel may still remember it incorrectly as the last cell. To find the last cell, press Ctrl + End on the keyboard, if Excel activates the wrong last cell, you need to reset it.

To reset last cell :
1. Activate the worksheet.
2. On the 'ExTools -> Worksheet' menu, click 'Reset Last Cell'.
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22. Save and Backup

This tool will save and also create a backup copy of your workbook. The backup copy can be created in any folder or drive you specify. Also, by default, ‘.bak’ extension will be added to the original file, which can be changed if necessary.

To save and backup :
1. Activate the workbook.
2. On the 'ExTools -> Workbook' menu, click 'Save And Backup'.
3. The default filename and location for the backup file will be shown in the Backup As box, if you want to change the location, click 'Browse' to select another folder.
4. Change the backup filename in the Backup As box if necessary.
5. Click 'Ok'.
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23. Close all Saved Workbooks

This tool closes all workbooks that have been saved and have no changes.
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24. Close and Delete Current Workbook

With this tool, the current or active workbook will be closed and then deleted from the hard drive. Before deleting, a message box will be shown to ask for confirmation.

Caution:
Deleted file will not be shown in the Recycle Bin.
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25. Close all Workbooks Without Saving

All open workbooks will be closed without saving, therefore, all changes will not be recorded. Before closing, a message box will be shown to ask for confirmation.

Caution:
Files are closed without saving changes.
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26. List all Fonts

This tool creates a new workbook and lists all the available fonts. Sample text in the actual font is provided too.
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27. Clear Recently Used Files List

This clears the listing of recently used files from the Excel File menu.
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28. Conditional Select Cells by Value

This tool will help you to select cells based on a specified criteria.

To select cells by value :
1. On the 'ExTools -> Select' menu, click 'Conditional Select Cells By Value'.
2. Select the range you want ExTools to check. (By clicking and dragging the mouse on the active worksheet)
3. Choose the Condition and enter the criteria in the dialog box.
4. Click 'Ok'.

Note :
To check for text values, use the 'LIKE' condtition. Wildcard characters can be used in the criteria you specify.

Examples of using wildcard characters :
Key in *c to select cells containing text of any length that end with ‘c’.
Key in abc? to select cells that start with ‘abc’ and have any alphabet as the last character.
Key in abc# to select cells that start with ‘abc’ and have any numbers(0-9) as the last character.
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29. Conditional Select Cells by Format

This tool will select cells based on the specified format of a reference cell.

To select cells by format :
1. On the 'ExTools -> Select' menu, click 'Conditional Select Cells By Format'.
2. Select the range you want ExTools to check. (By clicking and dragging the mouse on the active worksheet)
3. Select a single cell as the reference cell for the type of format to check for.
4. Choose a format type to check from the dropdown list.
5. Click 'Ok'.
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30. Conditional Select Rows by Value

This tool will select whole rows based on the value of cells in a reference column.

To select rows by value :
1. On the 'ExTools -> Select' menu, click 'Conditional Select Rows By Value'.
2. Select a a range within a single column to check.
3. Choose the Condition and enter the criteria in the dialog box.
4. Click 'Ok'.
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31. Select Cell with Max Value

This tool selects the cell containing the maximum value within a specified search range.

To select cell with max value :
1. On the 'ExTools -> Select' menu, click 'Select Cell With Max Value'.
2. Select the range you want ExTools to check. (By clicking and dragging the mouse on the active worksheet)
3. Click Ok.
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32. Select Cell with Min Value

This tool selects the cell containing the minimum value within a specified search range.

To select cell with max value :
1. On the 'ExTools -> Select' menu, click 'Select Cell With Min Value'.
2. Select the range you want ExTools to check. (By clicking and dragging the mouse on the active worksheet)
3. Click 'Ok'.
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33. Select Last Cell

This cell has the highest row number and the highest column number in the used range of a worksheet. In Excel, you can press Ctrl + End to select the last cell, but sometimes, but sometimes Excel may not be able to keep track of the last cell correctly.
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34. Select Cells with Error

This tool finds and selects all cells that contain error in the active worksheet.
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35. Select Used Area

Selects the used range of the active worksheet.
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36. Select to Right

Extends selection from current cell to the right-most non-empty cell.
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37. Select to Bottom

Extends selection from current cell to the bottom-most non-empty cell.
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38. Select all Sheets

Selects all worksheets of the current workbook.
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39. Select all Empty Sheets

Selects all empty worksheets of the current workbook.
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40. Text - Case

This tool converts the case of cell contents to Upper case, Lower case or Proper case.

To convert case :
1. On the 'ExTools' menu, click 'Text'.
2. Select the range for conversion. (By clicking and dragging the mouse on the active worksheet)
3. Click the 'Case' tab, then select the desired type of case conversion.
4. Click 'Apply'.
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41. Text - Insert

This tool inserts any specified text into selected cells which already contain some other text. You can choose whether to insert the text at the left, right or starting from any position of the current cell content.

To insert text :
1. On the 'ExTools' menu, click 'Text'.
2. Select the range to be processed. (By clicking and dragging the mouse on the active worksheet)
3. Click the 'Insert' tab.
4. Enter the text to be inserted.
5. Choose how the text will be inserted (Left, Right or Offset).
6. Click 'Apply'.

Tip:
You can also use space characters for the text to be inserted.
Note:
Text will not be inserted into empty cells.
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42. Text - Trim

This tool trims the cell contents of selected cells. You can choose to trim/remove the space characters to the Left or Right of the cell contents, remove extra spaces or remove all spaces.

Two more powerful options are available : Left and Right. Use these to trim specified number of characters from the left or right of cell contents.

To trim :
1. On the 'ExTools' menu, click 'Text'.
2. Select the range to be processed. (By clicking and dragging the mouse on the active worksheet)
3. Click the 'Trim' tab.
4. Choose the Trim options.
5. Click 'Apply'.
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43. Text - Remove

This tool will remove any specified characters from selected cells. Note that you can specify more than one character to be removed.

To remove :
1. On the 'ExTools' menu, click 'Text'.
2. Select the range to be processed. (By clicking and dragging the mouse on the active worksheet)
3. Click the 'Remove' tab.
4. Enter the characters to remove.
5. Click 'Apply'.
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44. Text - Combine

This tool will combine the contents of adjacent columns into one cell.

To combine :
1. On the 'ExTools' menu, click 'Text'.
2. Select the range to be processed. (By clicking and dragging the mouse on the active worksheet)
3. Click the 'Combine' tab.
4. Choose whether to add spaces in between combined words.
5. Click 'Apply'.
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45. Copy Cell Formula as is

By default, Excel will create formulas using relative referencing, and when any formula is copied to another cell, Excel will adjust the formula address to reflect the new cell location.
Use this tool to copy any formula to a new location without changing the formula address.

To make exact copy of formulas :
1. On the 'ExTools -> Formula And Numbers' menu, click 'Copy Cell Formula As Is'.
2. Select the formulas to copy. ( You can select more than one formula, but must be within a single selection)
3. Select the location to paste to.
4. Click 'Apply'.
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46. Convert Formula to Constant Value

This tool will convert cells containing formulas to its current value. The formulas in the cells will be lost.

To convert :
1. On the 'ExTools -> Formula And Numbers' menu, click 'Convert Formula To Constant Value'.
2. Select the formulas to convert. (Multiple selection is allowed)
3. Click 'Apply'.
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47. Convert Between Absolute and Relative Reference

Use this tool tool to convert the reference style of your formulas. The available reference types are Relative, Rows Relative Columns Absolute, Rows Absolute Columns Relative and Absolute.

To convert :
1. On the 'ExTools -> Formula And Numbers' menu, click 'Convert Between Absolute And Relative Reference'.
2. Select the formulas to convert. (Multiple selection is allowed)
3. Click 'Apply'.
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48. Perform Math Calculation on Selection

Use this tool to perform mathematical calculations on cells inside a selection. The result of the calculation can be written back as formulas or constant values.

To calculate :
1. On the 'ExTools -> Formula And Numbers' menu, click 'Perform Math Calculation on Selection'.
2. Select the range to perform calculation.
3. Enter the formula/mathematical expression in the formula box.
4. Choose whether the results will be written back as formula or constant value.
5. Click 'Apply'.
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49. Unit Converter

This tool is used to convert from/to metric units.

To convert units :
1. On the 'ExTools -> Formula And Numbers' menu, click 'Unit Converter'.
2. Select the input range. (By clicking and dragging the mouse on the active worksheet)
3. From the Unit Category list box, select the conversion type.
4. Select From and To units.
5. Click 'Apply'.
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50. Round Numbers

This tool rounds numbers to specified number of decimals.

To round numbers :
1. On the 'ExTools -> Formula And Numbers' menu, click 'Round Numbers'.
2. Select the input range. (By clicking and dragging the mouse on the active worksheet)
3. Select the number of decimals.
4. Click 'Apply'.
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51. Convert Percents to Numbers

Converts numbers formatted as percents to general number format ( the percentage sign ‘%’ will also be removed).

To convert :
1. On the ExTools -> Formula And Numbers menu, click Convert Percents To Numbers.
2. Select the input range. (By clicking and dragging the mouse on the active worksheet)
3. Click Apply.
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52. Convert Numbers to Ordinals

Converts whole numbers to ordinals (Example : 1st , 2nd … ). Fractional numbers will be rounded to whole numbers before being converted.

To convert :
1. On the ExTools -> Formula And Numbers menu, click Convert Numbers To Ordinals.
2. Select the input range. (By clicking and dragging the mouse on the active worksheet)
3. Click Apply.
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53. Convert Numbers to Text

Converts numbers to its equivalent text/string.

To convert :
1. On the 'ExTools -> Formula And Numbers' menu, click 'Convert Numbers To Text'.
2. Select the input range. (By clicking and dragging the mouse on the active worksheet)
3. Click 'Apply'.
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54. Convert Between Roman and Arabic Numbers

Converts numbers to Roman/Arabic. Example : 9 <-> IX , 10 <-> X …

To convert :
1. On the 'ExTools -> Formula And Numbers' menu, click 'Convert Between Roman And Arabic Numbers'.
2. Select the input range. (By clicking and dragging the mouse on the active worksheet)
3. Select the conversion type.
4. Click 'Apply'.
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55. Insert Random Numbers to Selection

Inserts random numbers to cells in selection. You can specify the minimum and maximum value of the random numbers being generated.

To insert random numbers :
1. On the 'ExTools -> Formula And Numbers' menu, click 'Insert Random Numbers To Selection'.
2. Select the range to insert random numbers. (By clicking and dragging the mouse on the active worksheet)
3. Specify the Min and Max value for the random numbers.
4. Click 'Apply'.
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56. Set Subscript/Superscript

Sets the last character of cell contents to subscript or superscript.

To set :
1. On the 'ExTools -> Format' menu, click 'Set Subscript/Superscript'.
2. Select the range to set. (By clicking and dragging the mouse on the active worksheet)
3. Select Subscript or Superscript.
4. Click 'Apply'.
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57. Word Wrap On/Off

Toggles word wrap on and off for selected cells.
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58. Center Vertically

Use this tool to quickly center cell contents vertically within the cells.
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59. Print Multiple Sheets

This tool allows you to select multiple sheets from any open workbook for printing.

To print :
1. On the 'ExTools -> Print' menu, click 'Print Multiple Sheets'.
2. Select the sheets to print.
3. Click 'Ok'.
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60. Set File Path as Header/Footer

This tool allows you to set the full file path as the header/footer for the sheets in the active workbook.

To set :
1. On the 'ExTools -> Print' menu, click 'Set File Path As Header/Footer'.
2. Select the location for the header/footer.
3. Click 'Ok'.
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61. Number of Days Between Two Dates

This tool calculates the number of days between any two dates you specify.

To calculate :
1. On the 'ExTools -> Date' menu, click 'Number Of Days Between Two Dates'.
2. Set the two dates.
3. Click 'Ok'.
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62. Add Days to A Date

This tool calculates the end date after adding a specified number of days to the start date.

To calculate :

1. On the ExTools -> Date menu, click Add Days To A Date.

2. Set Start Date and number of Days To Add.

3. Click Ok.
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63. Calculator

This comes together with Windows. If you can’t get it to run, check Windows installation.

Tip:
You can also launch the calculator by clicking 'Windows Start Menu -> Run', then type 'calc' in the Run dialog box.
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64. Character Map

This comes together with Windows. If you can’t get it to run, check Windows installation.

Note:
If you can't launch Character Map, go to 'Windows Start Menu -> Control Panel -> Add or Remove Programs -> Add or Remove Windows Components'.
You will then see Windows Components Wizard. From the list of components, choose 'Accessories and Utilities' then click 'Details', you will be able to choose the Windows utilities to install.
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65. Delete Empty Rows

Select a range and any empty rows can be deleted. Note that the WHOLE row will be deleted if it's empty.
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66. Google Search

Right click on any cell containing text and click Google Search from the pop-up menu. The cell's text will be sent to Google and the search results will be displayed in a new web browser window.
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67. List All Filenames in Selected Folder

There is no easy way to grab actual names(in text and editable form) of all files within a folder. This tool will allow you to select a folder, then all the names of the files within the folder will be listed in a new workbook.
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